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Admissions – starting school at Welwyn St Mary’s

Each year all parents with children approaching school age are asked to name the preferred school for their child.  We warmly welcome parents who wish to visit Welwyn St Mary’s by appointment to see the school at work at any time.  We also hold an open morning when you can attend a brief talk by Mrs Westley followed by a tour of the school.

Open morning 2020

We are very sorry we are not able to welcome you to our school during these times.  However, please watch our video below to see our lovely school in action.  We look forward to meeting you in due course.

Normal admissions round

As a Voluntary Aided school, the governors are the admission authority and the admissions committee admits the standard number of 60 children to the Reception classes each academic year.  We seek to serve the village community first and foremost as well as offering places to those who already have a family or church connection.

If the number of applications for places exceeds the number available, the admission policy will be followed in order to allocate places.  Each applicant is placed in a category determined by their home location; if there is a sibling already at the school; or if the family has a church connection (see the policy for a full explanation).

You must make your application for a place either on-line to the Local Authority (LA – Hertfordshire County Council)  or contact the customer service centre on 0300 123 4043 to request a hard copy of the form.  We also ask that you complete a supplementary information form  (SIF) and return it to the school, in order to register interest in a place for your child.  We ask for information on that form which helps us give your application full consideration.

Admissions for September 2021: The closing date for applications was 15th January 2021.

Please be aware that we require our own supplementary information form to be completed and returned to the school office as well as your online application to county.  If you do not make the application to county by the due date then we are unable to consider your application.


Parents who have not been allocated a place for their child have the right of appeal to an independent panel and the school uses the LA’s central clerking service for the administration of any admission appeals.  The LA will include information about appeals in its post-allocation literature and further details and explanation may be found in the LA’s admission literature and website.  Parents wishing to appeal who applied on line should log into their online application and click on the link “Register an Appeal”.  For those who did not apply on line, please contact the customer service centre on 0300 123 4043 to request an appeal pack.  In accordance with the school admission appeals code you can download a copy of the appeals timetable that has been set for 2021.

In-year admissions

Requests for admission to other year groups should be made direct to the school and both the LA and the school can provide an in-year application form upon request.  The school will accept the LA application form but parents/carers are also requested to complete the SIF.  The school will inform unsuccessful applicants of their right of appeal; for in-year applications parents wishing to appeal should contact the school directly in the first instance.

An in-year variation for admissions policy 2021/22 has been approved by the OSA.  

This map shows the catchment area shaded on a map of the area and you can pan and zoom with good definition (with acknowledgement to Ordnance Survey).

Catchment area map
School Admissions Consultation

For the admission year 2022/23, we are proposing to make a change to our Admission Policy and under the School Admission Code, we must consult on that proposal.  We are using Herts County Council’s admission consultation process, but as our own admission authority, we are also required to consult with:
a) Parents of children between the ages of two and eighteen
b) Other persons in the relevant area who in our opinion, have an interest in the proposed arrangements. 

The change proposed is to amend the priority for admission in the event of over-subscription by creating a new Category 2: “siblings within catchment area”.  Children within-catchment (without a sibling at the School) will then follow as Category 3, with siblings outside of catchment being Category 4.  The only impact will be a sub-division of the present Category 2 and there should be no further impact on current Categories 3 to 7 other than renumbering to be 4 to 8.  There are no changes proposed to catchment area.

The reason for this change is to anticipate the increase in housebuilding expected in the area and to ensure that children with an older sibling at the school at the time of admission can more readily gain admission and thus make it easier for parents to have both children at the same school, if they so wish.

Accordingly, we invite you to read the draft policy for 2022/23 and send any comments to the school, either by post to our Office Manager, Mrs Cheryl Sivell, at the address above or by e-mail to  Comments should be received at the school by 10th January 2021.

SIF 2022/23 (32KB)